I, consent to having Football Saskatchewan and its member organizations (the “Service Provider”) communicate with and/or provide me with information services (the “Services”) through electronic communication and internet technology, such as Video/Teleconferencing (Zoom), email and/or text messaging, etc., and hereby acknowledge and agree to the following:

Risks of using electronic communication

While the Service Provider will use reasonable means to protect the security and confidentiality of information sent and received using electronic communications, including due to the risks outlined below, the Service Provider cannot guarantee the security and confidentiality of electronic communications:

Use of electronic communications to discuss sensitive information can increase the risk of such information being disclosed to third parties.
Despite reasonable efforts to protect the privacy and security of electronic communication, it is not possible to completely secure the information. I know that despite all reasonable technology security efforts there remains a risk that electronic transmission and communication in relation to the Services may be breached or accessed by unauthorized persons.
Electronic communications can introduce malware into a computer system, and potentially damage or disrupt the computer, networks, and security settings.
Electronic communications are subject to disruptions beyond the control of the Service Provider that may prevent the Service Provider from being able to provide services.
Electronic communications can be forwarded, intercepted, circulated, stored, or even changed without the knowledge or permission of the Service Provider or the member.
Even after the sender and recipient have deleted copies of electronic communications, back-up copies may exist on a computer system.
Electronic communications may be required to be disclosed in accordance with law, a court order or other legal process. The exceptions to confidentiality include, but are not limited to, addressing imminent risk of serious harm to self or others; providing information in response to a subpoena or court order; providing information required by legislation (e.g. SGI or WCB), and as otherwise permitted under The Local Authority Freedom of Information and Protection of Privacy Act or The Health Information Protection Act.
Videoconferencing using no cost, publicly available services may be more open to interception than other forms of videoconferencing.
There may be limitations in the services that can be provided through electronic communications, dependent on the means of electronic communications being utilized. Email, text messages, and instant messages can more easily be misdirected, resulting in increased risk of being received by unintended and unknown recipients.
Email, text messages, and instant messages can be easier to falsify than handwritten or signed hard copies. It is not feasible to verify the true identity of the sender, or to ensure that only the recipient can read the message once it has been sent.

Conditions of Using Electronic Communications

While the Service Provider will endeavour to review electronic communications in a timely manner, the Service Provider cannot provide a timeline as to when communications will be reviewed and responded to. Electronic communications will not and should be used for medical emergencies or other time-sensitive matters.
Electronic communication may not be an appropriate substitute for some services that the Service Provider offers.
Electronic communications may be copied or recorded in full or in part and made part of your clinical chart. Other individuals authorized to access your clinical chart, such as staff and billing personnel, may have access to those communications.
The Service Provider may forward electronic communications to staff and those involved in the delivery and administration of your programs. The Service Provider will not forward electronic communications to third parties, including family members, without your prior written consent, except as authorized or required by law.
Prior to the commencement of the provision of the Services by the Service Provider through electronic communications, the Service Provider and the Member will establish an emergency protocol to address the following:
- Steps to be followed in the event of a technical issue that causes a disruption in the Services that are being provided by the Service Provider; and
- Steps to be followed in the event of a medical emergency that occurs during the provision of the Services.
The Service Provider is not responsible for information loss due to technical failures associated with your software or internet service provider.
The Member will inform the Service Provider of any changes in the Member’s email address, mobile phone number, or other account information necessary to communicate electronically.
The Member will ensure the Service Provider is aware when they receive an electronic communication from the Service Provider, such as by a reply message or allowing “read receipts” to be sent.
The Member will take precautions to preserve the confidentiality of electronic communications, such as using screen savers and safeguarding computer passwords.
If the Member no longer consents to the use of electronic communications by the Service Provider, then the Member will provide notice of the withdrawal of consent by email or other written communication.

Acknowledgement and Agreement

I acknowledge that I have read, fully understand, and accept the risks, limitations, conditions of use, and instructions for use of the electronic communications in connection with, and for the delivery of the Services, as described above. I consent to the conditions and will follow the instructions outlined above, as well as any other conditions that the Service Provider may impose regarding electronic communications / delivery of Services. I acknowledge and agree to communicate with the Service Provider using electronic communications with a full understanding of the risks in doing so.

Football Saskatchewan

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