Terms and Conditions for Camps and Registrations

By registering for a camp or program offered by SWSE and the Sudbury Cyclones, participants (and their guardians, if applicable) agree to the following terms and conditions:

1. Registration and Payment

Registration is only confirmed upon receipt of full payment.
All payments must be completed by the specified registration deadline.
Late registrations may be subject to additional fees and are subject to space availability.

2. Refund and Cancellation Policy

Refunds are subject to the Refund Policy, as outlined on this page.
Cancellations initiated by participants may be eligible for a partial refund based on the refund deadlines.
Program cancellations by Sudbury Cyclones will result in a full refund.

3. Transfer of Registration

Registrations may be transferred to another participant or program upon request, subject to approval and availability.
A transfer fee may apply, as detailed in the refund policy.

4. Code of Conduct

Participants are expected to:

Behave respectfully toward staff, instructors, and other participants.
Follow all program rules and guidelines provided by the Sudbury Cyclones
Refrain from engaging in disruptive, harmful, or unsafe behaviors.

Violation of the code of conduct may result in dismissal from the program without a refund.

5. Medical and Emergency Information

Participants must disclose any relevant medical conditions, allergies, or special requirements during registration.
In the event of an emergency, the Sudbury Cyclones reserves the right to seek medical treatment for the participant.
All costs associated with medical treatment are the responsibility of the participant or their guardian.

6. Liability Waiver

By registering, participants and their guardians release the Sudbury Cyclones, its staff, and representatives from liability for any injuries, losses, or damages incurred during the program, except in cases of gross negligence.

7. Use of Photos and Videos

SWSE and the Sudbury Cyclones may take photos and videos during the program for promotional purposes.
By registering, participants consent to the use of their image in marketing materials, unless they opt out by providing a written request.

8. Weather and Emergency Closures

In the event of program cancellations due to weather, natural disasters, or other emergencies, participants will be notified as soon as possible.
Refunds or rescheduling options may be provided, depending on the circumstances.

9. Program Modifications

The Sudbury Cyclones reserves the right to modify program details, including schedules, locations, or instructors, when necessary.
Participants will be informed of any significant changes in advance.

10. Age and Eligibility Requirements

All participants must meet the age and eligibility requirements outlined for each program.
Registrations for participants who do not meet these requirements may be canceled without a refund.

11. Personal Belongings

The Sudbury Cyclones are not responsible for any lost, stolen, or damaged personal belongings during the program.

12. Agreement to Terms

By completing the registration process, participants and/or their guardians acknowledge that they have read, understood, and agreed to these terms and conditions.

Sudbury Cyclones

March Break Camp 2025